Privacy Policy

Associated Asphalt Contracting Limited

Effective Date: 28/01/2026

Associated Asphalt Contracting Ltd (“Associated Asphalt”, “we”, “us”, or “our”) is committed to protecting your privacy and handling your personal information in a lawful, transparent and secure manner. 

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, or otherwise engage with our online services. 

Our website is located at: 
https://associatedasphalt.biz 

If you have any questions about this policy or how we handle personal data, please contact us at: 
Email: dpo@associatedasphalt.biz 

Accountability and Governance

We are committed to handling personal information in a lawful, fair and transparent manner and to meeting our responsibilities under the UK General Data Protection Regulation (UK GDPR). As part of this commitment, we maintain appropriate internal documentation that helps us demonstrate compliance, including records of our data processing activities where required. 

We apply data protection principles when designing or updating our systems, processes and website to ensure that personal data is processed securely and only for appropriate purposes. Where our activities may present a higher risk to individuals’ rights, we carry out Data Protection Impact Assessments to identify and manage those risks. 

We also maintain procedures covering data retention, security, incident response, and the handling of data protection requests. Access to personal information is limited to staff members who require it to perform their duties, and staff receive appropriate training to ensure they understand their responsibilities. These measures help ensure that we remain accountable for how we collect, use and protect personal data. 

Who We Are

Associated Asphalt Contracting Ltd is the Data Controller for the personal information processed through this website, meaning we determine how and why your personal data is processed. 

We are responsible for ensuring that your data is handled in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and, where applicable, international GDPR laws and regulations. 

Scope of This Privacy Policy

This Privacy Policy applies to: 

  • Visitors to our website 
  • Individuals who submit enquiries or optin information via the website 
  • Users whose data is collected automatically through website functionality, cookies or analytics 

 

This policy does not apply to: 

  • Information collected offline 
  • Information collected via other channels not linked to this website 
  • Thirdparty websites accessed via external links 

Personal Information We Collect

We may collect and process personal data in the following categories. 

Information You Provide Directly

You may voluntarily provide personal information when you: 

  • Submit a contact or enquiry form 
  • Contact us by email 

 

This typically includes: 

  • Email address 
  • Name 
  • Company Name 
  • Any information you choose to include in your message 

 

We only collect information that is reasonably necessary for the purpose of responding to your enquiry or request. 

Information Collected Automatically

When you visit our website, certain information may be collected automatically through cookies, log files and similar technologies, including, but not limited to: 

  • IP address 
  • Browser type and version 
  • Operating system 
  • Internet Service Provider (ISP) 
  • Date and time of access 
  • Referring or exit pages 
  • Interaction and navigation data 

 

This information is primarily technical and analytical in nature and is not intended to identify you personally. This data does not come from third-party sources. 

How and When We Collect Information

We collect personal data: 

  • When you actively submit it through website forms or email 
  • Automatically when your device interacts with our website 
  • When cookies or analytics tools are enabled (subject to consent where required) 

How We Use Personal Information

We use personal information for the following purposes: 

  • To respond to enquiries or requests 
  • To operate, maintain and secure our website 
  • To improve website functionality, usability and performance 
  • To analyse website traffic and usage trends 
  • To comply with legal, regulatory or contractual obligations 

 

We do not use personal data for automated decisionmaking or profiling. Personal data transfers are not transferred outside of the UK on a regular basis but may be carried out with consent sporadically. 

Lawful Bases for Processing (GDPR)

Our processing of personal data is based on one or more of the following lawful grounds: 

  • Consent – where you have explicitly agreed to the processing 
  • Contract – where processing is necessary to perform a contract or respond to a request prior to entering a contract 
  • Legitimate Interests – where processing is necessary for our legitimate business interests and does not override your rights 
  • Legal Obligation – where processing is required to comply with the law 

 

Personal data is handled on an opt-in basis and collected through contact forms where necessary. 

Data Storage and Security Measures

We take appropriate technical and organisational measures to safeguard personal data, including: 

  • Secure storage systems 
  • Controlled access limited to authorised personnel 
  • Procedures designed to prevent unauthorised access, loss or misuse 

 

Access to personal information is restricted to staff members who need it to perform their work duties. 

Data Retention

We retain personal information only for as long as necessary to: 

  • Fulfil the purposes for which it was collected 
  • Comply with legal and regulatory requirements 
  • Resolve disputes or enforce agreements 

 

When personal data is no longer required, it is securely deleted or anonymised where appropriate following the organisation’s internal record retention policy. 

Your Data Protection Rights

If you are in the UK or European Economic Area (EEA), you have the following rights under data protection law: 

  • The right to access your personal data 
  • The right to request correction of inaccurate or incomplete data 
  • The right to request deletion of your data 
  • The right to restrict or object to processing 
  • The right to data portability 
  • The right to withdraw consent at any time 

 

You can exercise these rights by contacting dpo@associatedasphalt.biz. 

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) or your local data protection authority. We are not required to appoint a Data Protection Officer under UK law, but have an anointed contact who monitors dpo@associatedasphalt.biz and assesses these complaints independently to the organisations leadership team. 

If you would rather lodge a complaint to the Information Commissioner’s Office (ICO) you can find them at: 

Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Telephone: 0303 123 1113 

https://ico.org.uk/global/contact-us/ 

 

Cookies and Website Analytics 

We use cookies to: 

  • Enable essential website functionality 
  • Remember user preferences 
  • Analyse website usage and performance 

Detailed information about cookies, including categories and management options, is available in our Cookie Policy: 
https://associatedasphalt.biz/cookies-policy/  

Where required, cookie usage is subject to user consent and managed via a cookie banner or settings tool. Analytics tools do not perform behavioural profiling and are primarily used for monitoring usage and performance. 

ThirdParty Websites and Services

Our website may contain links to thirdparty websites or embedded content. We have no control over the privacy practices or content of these external sites. 

This Privacy Policy does not apply to thirdparty services, and we encourage users to review the privacy policies of any external websites they visit. 

ThirdParty Service Providers

To operate and maintain our website and internal systems, we may share limited personal information with trusted thirdparty service providers. These organisations act on our behalf and only process personal data in accordance with our instructions. They are not permitted to use this information for their own purposes. We maintain DPIAs and ROPAs in accordance with ICO guidelines and audit these on a minimum of an annual basis or a major business change. 

IT Support Managed Service Provider 
We use an external IT support provider to help maintain and secure our internal IT systems, including servers, email services and related infrastructure. In some cases, this provider may have controlled access to systems containing personal data for support, troubleshooting or security purposes. Access is limited to what is necessary and is subject to appropriate confidentiality and security measures. 

WordPress (Website Platform) 
Our website is built and managed using the WordPress content management system. WordPress may process technical data such as IP addresses, browser information and general usage data as part of standard website functionality, updates and security protections. Some plugins or features may also generate technical logs to ensure the security and performance of the website. Any non-essential data processing, such as analytics or optional cookies, is only carried out with user consent. 

All thirdparty providers are required to implement appropriate security measures and to handle personal data in accordance with applicable data protection laws. 

Children’s Privacy

Our website is not intended for children under the age of 13. We do not knowingly collect personal data from children. 

If we become aware that a child has provided personal information, we will take reasonable steps to remove it without delay. 

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, technology, or our business practices. 

Any updates will be published on this page, with the effective date revised accordingly. 

Contact Information

If you have questions, concerns, or wish to exercise your data protection rights, please contact: 

Associated Asphalt Contracting Ltd 
Email: dpo@associatedasphalt.biz 

Registered Office Address: 2nd Floor, 168 Shoreditch High Street, London, E1 6RA 

Phone Number: 01708 922 511 

Company Number: 08815372